Bid Administrator

Milestone Infrastructure Ltd is currently looking to recruit a Bid Administrator to be part of our successful Strategic Development Team who are responsible for the end-to-end management of all strategic bids, winning work for the business.

As a Bid Administrator you will support our Bid Teams to in all elements of business support, including organising meetings, diary management, room bookings, note taking and file/document management.  It is anticipated that the role will be predominantly working from home, with occasional attendance required at the Beaconsfield office and local contract depots/offices where appropriate for bid team meetings.

As a Bid Administrator your duties & responsibilities will be:

• Support Head of Proposals, Proposals Managers and Bid Director for admin tasks including hotel booking, templates, meeting rooms, meeting booking co-ordination, diary management etc
• Support Bid Co-Ordinator with delegated tasks including where appropriate internal and external documentation throughout the bid period, including managing client information and feedback via web portals, uploading tender queries, and distributing tender amendments and query responses as required. Monitor opportunities portals, make enquiries and circulate details as required
• Capture meeting notes, tracking actions and updating BMW
• Cascade and co-ordinate key actions with wider bid team 
• Undertake formatting, printing, collating and distribution of hard copy submissions, and/or uploading of electronic responses
• Manage and collate submissions information, such as case studies, CVs and project information. Contribute to updates and continual improvement of the submission’s library
• Support estimating team to co-ordinate and manage sub-contractor meetings

Skills & Knowledge Requirements

• Pro-active, able to work on own initiative.
• Highly organised, able to set and work to deadlines.
• Good communication skills, written and verbal.
• Team player.
• Experience in filing and organising file structures.
• IT literate and proficient in Word, excel, sharepoint and teams.
• Formatting skills and advance Word skills desirable, with a good eye for detail.
• Research skills and ability to summarise information pulled from several documents.
• Some experience in an office environment desirable.

At Milestone we embrace diversity, opening a rich potential for new ways of thinking and helping us to build successful and winning teams. We would like you to perform at your best at every stage of our recruitment process; and as a Disability Confident employer, if you require any adjustments that would assist you throughout your application, please contact us at [email protected] or inform the recruitment manager in the first instance and we will be pleased to offer support.

This is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Milestone. The closing date for this vacancy may be subject to change any time at the sole discretion of the Business.