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Bid Coordinator

City Town:
21 Jun 2021
Vacancy Type:
About The Role

Milestone Instructure is currently looking to recruit a Bid Coordinator to work in our Preconstruction Team. This is a 6 month fixed term contract, with flexible working from home. 

As Bid Coordinator you will be part of our  Preconstruction Team who are responsible for enabling the business to submit PQQs, tenders and related documents and presentation materials throughout all stages of the bidding process.

Milestone delivers highway term maintenance services and projects through long term sole supplier relationships with fully integrated client-contractor teams across seven local authorities. We deliver civil engineering projects that are awarded through term contracts, offering the benefits of in-house design and advance ECI. As part of the Preconstruction Team you will help us build on our success.  

As Bid Coordinator your duties & responsibilities will be:

  • Share knowledge and best practice across the business. Contribute to reviews and lessons learnt meetings, as well as sharing debrief information to avoid any mistakes are repeated
  • Work with bid leads to agree and implement an execution plan with clear milestones and deadlines to deliver high-quality documents for electronic uploading and/or printing, including folders, dividers, slip cases and executive summaries as well as presentation materials.
  • Maintain both internal and external documentation throughout the bid period, including managing client information and feedback via web portals, uploading tender queries and distributing tender amendments and query responses as required. Monitor opportunities portals, make enquiries and circulate details as required
  • Support bid lead in coordinating the bid process and ensure compliance as required. Undertake administrative duties such as organising sessions and meetings for the bid team.
  • Work with writers and graphic designers to ensure documents are clearly laid out, well-structured and consistent and that key messages are notable. Work with graphic designer to implement design brief/templates and liaise with external print agencies, photographers and animators, as required.
  • Undertake formatting, printing, collating and distribution of hard copy submissions, and/or uploading of electronic responses
  • Manage and collate submissions information, such as case studies, CVs and project information, and conduct research from a wide range of sources. Contribute to updates and continual improvement of the submissions library

 Skills & Knowledge Requirements

  • Excellent organisational and coordination skills – experience from a similar role
  • Excellent communication skills – verbal and in writing
  • Proficient in Microsoft Office 365 suite with excellent typography and document formatting skills
  • Attention to detail and an aptitude for editing and proof reading
  • Adobe InDesign skills desired
  • Degree-level education in a relevant discipline, is advantageous
  • Understanding/ experience of the construction industry is advantageous

About The Company

MilestoneInfrastructure sits within M Group Services Transport Division, positioned tosupport transport clients across the UK, supporting the safe movement of peoplevia rail, aviation and highways. 

Asa business, people are at the heart of everything we do, whether they are ourpeople, our clients, or the communities they serve. We are committed tobehaving with integrity and in a sustainable manner, being mindful to the needsof our communities and the environment.
Ourpeople are our greatest strength and ensuring their health, safety andwellbeing is our top priority. We invest in our workforce, engaging andempowering them, helping them to grow and develop with opportunities to trainand learn.
At Milestone Infrastructure we recognise and value the benefits from our workforce diversity. We work hard to build and maintain inclusive environments and develop a culture where our people feel included and valued.